Ann Arbor has awarded contract for Deer Management Plan

The contract for the Deer Management Plan in Ann Arbor was awarded to Project Innovations. http://projectinnovations.com/

The company is out of Farmington Hills and has done other projects for Ann Arbor:
the introduction of the Ann Arbor Waste Water Treatment Plant and the Footing Drain Disconnect.

Project Innovations uses a proprietary methodology called Unrational Leadership™

In the area of Public Engagement they state: Project Innovations’ philosophy regarding public engagement is to emotionally and physically engage the public early and often. Successful public engagement builds trust on two levels: 1) trust in the project team’s competence and 2) the project team’s willingness to truly listen to the stakeholders.

From the RFP:

SECTION II
SCOPE OF SERVICES
BACKGROUND AND SCOPE OF SERVICES

A.
Background
In response to residents reporting deer causing damage to landscaping, concerns regarding vehicle/deer collisions and the deer-borne diseases, the City Council directed the City Administrator to partner with the Washtenaw County Parks and Recreation Department, the University of Michigan, the Humane Society of Huron Valley and other interested parties to develop information and strategies needed for deer management and seek assistance from the Michigan Department of Natural Resources Wildlife Division. In response to this directive, the City Administrator provided the attached report (Attachment 1) to the City Council. The next step in developing deer management plan is community engagement. The City is seeking services of a facilitator/consultant for assistance in Community Engagement and developing a community-endorsed deer management plan. Elements of this plan will include specific objectives of the program, delineation of deer management area, scope of public notification if lethal methods are used, public safety considerations, requirements for the use of lethal methods, etc.
B.
Scope of Work
Consultant/Facilitator will assist City in developing a community endorsed deer-management plan which includes specific objectives of the plan, delineation of deer management area, selected method(s), public communication, safety, etc. Consultant/Facilitator will also assist City in public engagement and outreach to develop the community endorsed deer management plan.

I. Public Engagement & Outreach
a.
Assist in developing and implementing a “Public Engagement Strategy” in order to facilitate interaction with and input from all interested and relevant stakeholders.
b.
Prepare Public Engagement Strategy that includes, at a minimum:
i. Presentation(s) and outreach to public to seek and share information
ii. Presentation(s) and outreach to public to evaluate alternatives and develop recommendations
iii. Seek input from other public agencies
iv. Ongoing public updates and collaboration, possibly including public workshops with key stakeholders
v. Presentation(s) of final alternatives and recommendations
vi. Assist in updating project website throughout the project
c.
Engage the Public, at a minimum, through the following:
9
i. Meet with other public agencies such as Washtenaw County Parks and Recreation, University of Michigan, MDNR –Wildlife Management, Humane Society of Huron Valley and other interested parties
ii. Presentation(s) and outreach to public to seek and share information, evaluate alternatives and develop recommendations in addressing deer management
iii. Ongoing public updates and collaboration, possibly including public workshops with key stakeholders
iv. Presentation(s) of final alternatives and recommendations
v. Assist in updating project website throughout the project
d. Prepare support Public Engagement Materials, including any or all of the following elements:
Press releases, Email Distribution, Social media, Tree Town Log, City meetings, A2 City News Resident newsletter, WaterMatters Newsletter, Public Meeting Display Case at Larcom City Hall, Educational Materials, Project Web Page, Project Newsletter/Fliers, Direct Mail/Flier Distribution, Online Survey, Presentation at Commission Meetings, Presentations to Groups, Council/Administrator Communications, Public Meetings, Feedback Forms, Citywide Meetings
II.
Document all outreach and engagement activities in a written, summary document. This includes the documentation of all meetings, one-on-one interviews, phone calls, email exchanges, and any additional public outreach activities.
III.
Assist in drafting a community endorsed deer-management plan which includes specific objectives of the plan, delineation of deer management area, selected method(s), public communication and other necessary elements.
C.
Duration of the project All work in the project to be completed within 150 days from the start date.
D.
Submittal with proposal Provide your proposed work plan listing major tasks and schedule to accomplish the work of this project
E.
Fee and Level of Effort Include Level of Effort (LOE) and fee proposal. LOE and Fees shall be broken down into the discrete tasks identified in the Request for Proposal. Consultants selected to do business with the City of Ann Arbor will be required to execute the standard Professional Services Agreement with the City (a sample 10 agreement is included with this RFP as Appendix A).
Any questions regarding this RFP, contact Sumedh Bahl, Community Services Area Administrator at (734)794-6000 ext 43902 or sbahl@a2gov.org.

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